What is bobcheck? Automated Fee Tracking for Recruitment Agencies

Are You Losing Thousands in Missed Recruitment Fees?

We've already identified £1.5m in missed fees for our clients in just two years.

If you're able to keep tabs on every CV sent, you may have a rough idea of your losses. We know, however, that many recruitment agencies simply don't have the time or tools to track this data effectively. It's a big problem. With as many as 1 in 2000 CVs sent resulting in a back-door hire, agencies need automated candidate tracking software to identify missed fees and, crucially, recover that loss.

Luckily, here at bobcheck we've hit upon a solution.

What is bobcheck? Your Automated Recruitment Fee Protection Tool

bobcheck is an automated platform that enables recruitment agencies to track and identify if they have missed any placement fees through back-door hires.

There's no limit to the number of candidates you wish to track using our candidate tracking software, and we can process 10,000 candidates in under ten minutes.

For you, this means saying goodbye to time-consuming manual tracking – and to missed recruitment fees.

Why 'bob'?

You're probably familiar with the term 'behind our back' or 'bob'. It's recruitment industry terminology used to highlight the process of having a candidate go directly to a client without a fee being paid. It's not an unusual occurrence for recruitment businesses; many of us probably see it as an occupational hazard that we all just have to deal with. But that doesn't mean it's harmless.

Did you know?

In just two years, we've already identified £1.5m in missed fees for our clients.

Now imagine losses on that scale across the entire recruitment sector. This is why we created bobcheck – the only automated fee-checking tool designed uniquely for recruitment businesses.

Why Do Back-Door Hires Happen?

Understanding how candidates bypass recruitment agencies is crucial to preventing fee loss. There are a few reasons why back-door hires occur, but it's usually down to one of these two scenarios:

1) Client reconnection after CV submission

The client has reconnected with the candidate some time after CV submission. Alternatively, the candidate has reached out to the client themselves (this is less typical, but we've seen it happen). Either way, the candidate decides to join – but your agency has not been informed by either party.

2) Recruiter departure without proper handover

A recruiter has left your agency and the candidate has since been placed... But nobody has followed up on the placement.

In both these examples, you might only discover the back-door hire if you're proactively keeping tabs on all your sent CVs and candidates.

If you're not doing this (and, let's be honest, very few agencies have the time to do so regularly), there's a very good chance you'll never even find out about missed placements – let alone have the time and resource to start recovering the missed fee.

With bobcheck's automated fee tracking on your side, it's a different story. You'll get bi-weekly tracking and alerts, so you'll be notified of back-door hires quickly and effortlessly.

So, whether someone hasn't followed up, a recruiter's left your team, or a back-door hire has happened, you'll know all about it – and you'll be in a strong position to recover that missed recruitment fee.

bobcheck in Numbers: The Scale of Manual Candidate Tracking

Let's say you have a 50-recruiter agency business, with each of those recruiters sending about 5 candidates a week. With those kinds of numbers, by the end of the year you'd have representation on around 13,000 candidates.

How do you keep track, every month, of those 13,000 candidates that have been sent to your clients?

The simple answer is you don't – at least not manually. bobcheck has been built by recruiters for recruiters, so we really get the pressures on your time. There's always something more urgent for you to be doing, which means that updating spreadsheets or manually combing through past CVs and candidates often needs to take a back seat.

Again, this is where automated candidate tracking comes in. By automating the fee tracking process, bobcheck can save you hours (if not days!) of time each month – time you can reinvest in placements and client relationships.

How Does bobcheck's ATS Integration Work?

bobcheck integrates seamlessly with several leading Applicant Tracking Systems (ATS), making automated fee tracking effortless.

We have an API connection to:

Bullhorn
JobAdder
Vincere

This ATS integration enables you to automatically track your CV sends and candidate interviews without manual data entry.

Pro Tip for New Users:

When you take the API licence for monthly candidate tracking, you also get the chance to load 24 months' worth of historical data FOR FREE. This means bobcheck can get to work checking for historical missed fees from day one – potentially uncovering thousands in recoverable revenue immediately.

No ATS? No Problem.

Alternatively, you can upload a .CSV file if you're not using one of our ATS partners (or an ATS at all).

bobcheck operates a simple subscription model – and we don't take a penny from your missed fees. Your recovered revenue is 100% yours.

Frequently Asked Questions About Recruitment Fee Protection

How quickly can bobcheck identify a missed fee? Our bi-weekly tracking system alerts you to potential back-door hires within days of them occurring, giving you the best chance of fee recovery.

What's the typical ROI for recruitment agencies? Most agencies recover their bobcheck subscription cost within the first missed fee identified – often in the first month.

Can bobcheck track historical placements? Yes! New API subscribers can load 24 months of historical candidate data for free, uncovering missed fees that may have occurred before you started using our service.

How many candidates can I track? There's no limit. We can process 10,000 candidates in under ten minutes.

Start Recovering Your Missed Recruitment Fees Today

If you're drowning in data and can't keep track of your missed fees, you need bobcheck's automated fee tracking in your agency technology stack.

Almost a quarter of Recruiter's Top 100 Agencies use bobcheck, so you'd be in good company. As the only automated fee-checking tool designed uniquely for recruitment businesses, bobcheck is a must-have tool in your arsenal.

Ready to stop losing money on back-door hires?

Calculate how much you could be losing: With just 50 recruiters sending 5 CVs per week, you could be missing out on significant placement fees. Don't let another month go by without recruitment fee protection.

David Clark
Founder

bobcheck

- Automated Candidate Tracking & Fee Protection for Recruitment Agencies

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